I don’t mind looking at the accounts to help me determine future strategies, analysing figures to see what is working and what is not, but recording transactions, entering petty cash vouchers…yukkk.
I get a kick out of creating a new page on our site, but I consider routine admin on the site a boring waste of creative time.
What do you enjoy about your work and what do you find tedious?
But you also know some of those tedious jobs are necessary, so when do you do them?
In one of my first sales jobs, we had a high intensity work environment, open plan office with about 30 sales folks blazing away on the phones. Clients came in to see us and although it might have seemed difficult to have client conversations in such a hubbub, on the whole our clients loved the buzz and energy.
That was great and we sold a lot, so after many of the visits by clients and potential clients, we had to complete paperwork, order forms, commission claims etc.. But there was a rule.
One of the mantras of our sales manager was “after 5!”. If he saw anyone fiddling with paper, pen in hand, he would cry out across the office “after 5!”. This of course meant paperwork should wait until the working day was over. In our case, we were dealing with clients throughout their working day, so 5 o’clock was ‘their’ knocking off time.
When to do the paperwork? When our customers or clients are not looking for us. If you are dealing with businesses, this probably also means after 5, but if dealing with individuals, you may need to be available during the evenings.
Great idea, except of course, with children to look after, “after 5!” may mean after bedtime…
In the diary
Keeping working hours for working with customers is cool and will work for some businesses, but for many, days do have to include other tasks. And some of those tasks are the boring ones or tasks that challenge us. (Perhaps sales and marketing tasks for example.)
How do we programme ourselves to do the things we would prefer to put off?
Answer: Put them in the diary. Set aside times for chores.
Some people run their whole working life according to their diary, broken down into 15 minutes segments perhaps. Setting aside time for every task day by day.
For most of us, this is a bit too much.
But if you find yourself getting behind with essential but boring, uninspiring or challenging tasks, book them in. Give yourself some time to complete them.
Whether you use ToDo lists or some other form of keeping on top of tasks, the diary is a great way of avoiding putting them off.
You can procrastinate tomorrow, right now you have work to be done, like it or not…:), in order to fulfill your dream.
P.S. Bye the way, if it really is Book Keeping and Accounting that is getting in your way, you might like to check out a Fabulous programme for Sole Traders from our good friend Georgi at Starfish Accounting. Designed for solopreneurs who need to do it themselves for now, but also need to be efficient with their time.